Resignation Notification (E5O)

The E5O form is used to notify ERGANI about a possible voluntary resignation when an employee is absent without justification. This form serves as a formal record that the employer has attempted to contact the employee.

Overview

Property	Value
Document Class	ResignationNotification
Action Code	WebE5O
Declaration Model	NotificationDeclaration
Use Case	Employee absent, possible resignation

When to Use E5O

Use E5O when:

• An employee is absent from work without notice or explanation
• The employer has attempted to contact the employee
• The employer suspects the employee may have resigned informally
• You need to document the situation before confirming the resignation

Two-Step Process

E5O is the first step in a two-step process:

1. E5O: Notify that employee may have resigned (this form)
2. E5AO: Confirm the resignation after notification

The E5AO links back to the E5O using the protocol number.

Key Differences from E5N

Feature	E5O (Notification)	E5N (Resignation)
Salary field	No	Yes
Form file	No	Yes
Notification methods	Yes	No
Stand-alone	No (needs E5AO)	Yes

Basic Usage

use OxygenSuite\OxygenErgani\Http\Documents\Termination\ResignationNotification;
use OxygenSuite\OxygenErgani\Models\Termination\NotificationDeclaration;
use OxygenSuite\OxygenErgani\Enums\Sex;
use OxygenSuite\OxygenErgani\Enums\EmploymentType;
use OxygenSuite\OxygenErgani\Enums\EmploymentStatus;
use OxygenSuite\OxygenErgani\Enums\WorkerType;

$declaration = NotificationDeclaration::make()
    // Branch
    ->setBranchCode(0)
    ->setLaborInspectionServiceCode('12345')
    ->setDypaServiceCode('123456')

    // Personal Information
    ->setLastName('ΠΑΠΑΔΟΠΟΥΛΟΣ')
    ->setFirstName('ΙΩΑΝΝΗΣ')
    ->setFatherName('ΝΙΚΟΛΑΟΣ')
    ->setMotherName('ΜΑΡΙΑ')
    ->setBirthDate('15/03/1990')
    ->setSex(Sex::MALE)

    // Identity
    ->setNationality('001')
    ->setIdType('ΑΤ')
    ->setIdNumber('ΑΒ123456')

    // Tax/Insurance
    ->setAfm('123456789')
    ->setAmka('15039012345')

    // Employment
    ->setWorkerType(WorkerType::EMPLOYEE)
    ->setEmploymentType(EmploymentType::INDEFINITE)
    ->setEmploymentStatus(EmploymentStatus::FULL)
    ->setSpecialtyCode('123456')
    ->setHiringDate('01/01/2020')
    ->setDepartureDate('15/01/2025')  // Last day seen at work

    // Notification methods used to contact employee
    ->setNotificationMethods('Τηλεφωνική επικοινωνία, email, συστημένη επιστολή');

$response = (new ResignationNotification())->handle($declaration);

// Save the protocol number for E5AO
$notificationProtocol = $response[0]->protocol;

E5O-Specific Fields

In addition to common fields, E5O includes:

Notification Methods (Required)

Method	API Field	Type	Required	Description
setNotificationMethods()	f_tropoi_oxlhshs	string	Yes	Description of contact attempts (max 500 chars)

Notification Methods

Document all attempts to contact the employee:

• Phone calls (dates and times)
• Emails sent
• Registered letters
• Home visits
• Messages through colleagues

Fields NOT Included in E5O

Unlike other E5 forms, E5O does not include:

• f_apodoxes (salary) - Not applicable for notification
• f_file (form file) - No signed form required

Complete Examples

Standard Notification

use OxygenSuite\OxygenErgani\Http\Documents\Termination\ResignationNotification;
use OxygenSuite\OxygenErgani\Models\Termination\NotificationDeclaration;
use OxygenSuite\OxygenErgani\Enums\Sex;
use OxygenSuite\OxygenErgani\Enums\EmploymentType;
use OxygenSuite\OxygenErgani\Enums\EmploymentStatus;
use OxygenSuite\OxygenErgani\Enums\WorkerType;

$declaration = NotificationDeclaration::make()
    // Branch
    ->setBranchCode(0)
    ->setLaborInspectionServiceCode('12345')
    ->setDypaServiceCode('123456')
    ->setBranchActivityCode('4711')

    // Personal
    ->setLastName('ΚΩΝΣΤΑΝΤΙΝΟΥ')
    ->setFirstName('ΝΙΚΟΛΑΟΣ')
    ->setFatherName('ΓΕΩΡΓΙΟΣ')
    ->setMotherName('ΕΛΕΝΗ')
    ->setBirthDate('05/11/1992')
    ->setSex(Sex::MALE)

    // Identity
    ->setNationality('001')
    ->setIdType('ΑΤ')
    ->setIdNumber('ΑΒ654321')
    ->setIdIssuingAuthority('Α.Τ. ΑΘΗΝΩΝ')

    // Tax/Insurance
    ->setAfm('555666777')
    ->setTaxOffice('1234')
    ->setAmka('05119212345')

    // Employment
    ->setWorkerType(WorkerType::EMPLOYEE)
    ->setEmploymentType(EmploymentType::INDEFINITE)
    ->setEmploymentStatus(EmploymentStatus::FULL)
    ->setSpecialtyCode('345678')
    ->setHiringDate('01/03/2021')
    ->setDepartureDate('10/01/2025')

    // Detailed notification attempts
    ->setNotificationMethods(
        'Τηλεφωνική επικοινωνία στις 11/01/2025 (χωρίς απάντηση). ' .
        'Email στις 12/01/2025. Συστημένη επιστολή στις 13/01/2025.'
    )

    ->setComments('Ο εργαζόμενος δεν εμφανίστηκε από 11/01/2025');

$response = (new ResignationNotification())->handle($declaration);

// Store for E5AO
$notificationProtocol = $response[0]->protocol;
$notificationDate = $response[0]->submissionDate->format('d/m/Y');

Fixed-Term Employee Notification

$declaration = NotificationDeclaration::make()
    // ... branch and personal fields ...

    // Fixed-term employment
    ->setWorkerType(WorkerType::EMPLOYEE)
    ->setEmploymentType(EmploymentType::FIXED_TERM)  // Only INDEFINITE or FIXED_TERM allowed
    ->setFixedTermFrom('01/06/2024')
    ->setFixedTermTo('31/05/2025')
    ->setEmploymentStatus(EmploymentStatus::FULL)
    ->setSpecialtyCode('234567')
    ->setHiringDate('01/06/2024')
    ->setDepartureDate('15/01/2025')

    ->setNotificationMethods('Τηλεφωνικές κλήσεις και email χωρίς ανταπόκριση');

Employment Type Restriction

E5O only accepts:

• EmploymentType::INDEFINITE (0)
• EmploymentType::FIXED_TERM (1)

EmploymentType::PROJECT (2) is not allowed for E5O.

Response Handling

$response = (new ResignationNotification())->handle($declaration);

foreach ($response as $result) {
    echo $result->id;              // Unique submission ID
    echo $result->protocol;        // Protocol number (e.g., 'Ε5Ο456')
    echo $result->submissionDate->format('d/m/Y H:i:s');

    // Store these for E5AO submission later
    $protocol = $result->protocol;
    $submissionDate = $result->submissionDate;
}

Complete E5O → E5AO Workflow

use OxygenSuite\OxygenErgani\Http\Documents\Termination\ResignationNotification;
use OxygenSuite\OxygenErgani\Http\Documents\Termination\ResignationAfterNotification;
use OxygenSuite\OxygenErgani\Models\Termination\NotificationDeclaration;
use OxygenSuite\OxygenErgani\Models\Termination\ResignationAfterNotificationDeclaration;

// Step 1: Submit E5O notification
$notification = NotificationDeclaration::make()
    ->setBranchCode(0)
    ->setLaborInspectionServiceCode('12345')
    ->setDypaServiceCode('123456')
    ->setLastName('ΠΑΠΑΔΟΠΟΥΛΟΣ')
    ->setFirstName('ΙΩΑΝΝΗΣ')
    // ... other fields ...
    ->setNotificationMethods('Τηλέφωνο, email, συστημένη επιστολή');

$notificationResponse = (new ResignationNotification())->handle($notification);
$e5oProtocol = $notificationResponse[0]->protocol;
$e5oDate = $notificationResponse[0]->submissionDate->format('d/m/Y');

// Step 2: After confirming resignation, submit E5AO
$resignation = ResignationAfterNotificationDeclaration::make()
    ->setBranchCode(0)
    ->setLaborInspectionServiceCode('12345')
    ->setDypaServiceCode('123456')
    ->setLastName('ΠΑΠΑΔΟΠΟΥΛΟΣ')
    ->setFirstName('ΙΩΑΝΝΗΣ')
    // ... same employee data ...
    ->setGrossSalary(1500.00)

    // Link to E5O
    ->setNotificationProtocol($e5oProtocol)
    ->setNotificationDate($e5oDate);

$resignationResponse = (new ResignationAfterNotification())->handle($resignation);

Important Notes

1. No Salary or Form File: E5O is a notification only - salary and signed forms come with E5AO.

2. Document Everything: The notification methods field should detail all attempts to contact the employee.

3. Store the Protocol: You'll need the E5O protocol number to submit E5AO later.

4. Timing: Submit E5O as soon as you've made reasonable contact attempts.

5. Employment Type: Only INDEFINITE or FIXED_TERM are allowed - not PROJECT.

See Also

• Termination Overview - Common fields and enums
• Resignation After Notification (E5AO) - Confirm resignation
• Voluntary Resignation (E5N) - Standard resignation with signed form