Death Termination (E5D)

The E5D form is used to report the termination of employment due to employee death. This is a special termination form that documents the end of employment when the employee has passed away.

Overview

Property	Value
Document Class	TerminationByDeath
Action Code	WebE5D
Declaration Model	DeathTerminationDeclaration
Use Case	Employee has passed away

When to Use E5D

Use E5D when:

• An employee has died while still employed
• You need to officially terminate the employment record in ERGANI
• Processing final payments and benefits for heirs

Basic Usage

use OxygenSuite\OxygenErgani\Http\Documents\Termination\TerminationByDeath;
use OxygenSuite\OxygenErgani\Models\Termination\DeathTerminationDeclaration;
use OxygenSuite\OxygenErgani\Enums\Sex;
use OxygenSuite\OxygenErgani\Enums\EmploymentType;
use OxygenSuite\OxygenErgani\Enums\EmploymentStatus;
use OxygenSuite\OxygenErgani\Enums\WorkerType;

$declaration = DeathTerminationDeclaration::make()
    // Branch
    ->setBranchCode(0)
    ->setLaborInspectionServiceCode('12345')
    ->setDypaServiceCode('123456')

    // Personal Information
    ->setLastName('ΠΑΠΑΔΟΠΟΥΛΟΣ')
    ->setFirstName('ΙΩΑΝΝΗΣ')
    ->setFatherName('ΝΙΚΟΛΑΟΣ')
    ->setMotherName('ΜΑΡΙΑ')
    ->setBirthDate('15/03/1960')
    ->setSex(Sex::MALE)

    // Identity
    ->setNationality('001')
    ->setIdType('ΑΤ')
    ->setIdNumber('ΑΒ123456')

    // Tax/Insurance
    ->setAfm('123456789')
    ->setAmka('15036012345')

    // Employment
    ->setWorkerType(WorkerType::EMPLOYEE)
    ->setEmploymentType(EmploymentType::INDEFINITE)
    ->setEmploymentStatus(EmploymentStatus::FULL)
    ->setSpecialtyCode('123456')
    ->setHiringDate('01/01/2010')
    ->setDepartureDate('20/01/2025')  // Date of death
    ->setGrossSalary(2000.00)

    // Death certificate or related documentation
    ->setFormFile(base64_encode(file_get_contents('death_certificate.pdf')));

$response = (new TerminationByDeath())->handle($declaration);

E5D-Specific Fields

In addition to common fields, E5D includes:

Salary (Required)

Method	API Field	Type	Required	Description
setGrossSalary()	f_apodoxes	float	Yes	Gross salary at time of death

Form File (Required)

Method	API Field	Type	Required	Description
setFormFile()	f_file	string	Yes	Death certificate or supporting docs (Base64 PDF)

Complete Example

use OxygenSuite\OxygenErgani\Http\Documents\Termination\TerminationByDeath;
use OxygenSuite\OxygenErgani\Models\Termination\DeathTerminationDeclaration;
use OxygenSuite\OxygenErgani\Enums\Sex;
use OxygenSuite\OxygenErgani\Enums\EmploymentType;
use OxygenSuite\OxygenErgani\Enums\EmploymentStatus;
use OxygenSuite\OxygenErgani\Enums\WorkerType;
use OxygenSuite\OxygenErgani\Enums\MaritalStatus;

$declaration = DeathTerminationDeclaration::make()
    // Branch
    ->setBranchCode(0)
    ->setLaborInspectionServiceCode('12345')
    ->setDypaServiceCode('123456')
    ->setBranchActivityCode('4711')

    // Personal
    ->setLastName('ΑΝΤΩΝΙΟΥ')
    ->setFirstName('ΓΕΩΡΓΙΟΣ')
    ->setFatherName('ΔΗΜΗΤΡΙΟΣ')
    ->setMotherName('ΕΛΕΝΗ')
    ->setBirthDate('10/05/1958')
    ->setSex(Sex::MALE)
    ->setMaritalStatus(MaritalStatus::MARRIED)
    ->setNumberOfChildren(2)

    // Identity
    ->setNationality('001')
    ->setIdType('ΑΤ')
    ->setIdNumber('ΖΗ789012')
    ->setIdIssuingAuthority('Α.Τ. ΠΕΙΡΑΙΑ')
    ->setIdIssueDate('15/03/2010')

    // Tax/Insurance
    ->setAfm('555666777')
    ->setTaxOffice('1234')
    ->setAmka('10055812345')
    ->setAmika('12345678')

    // Education
    ->setEducationLevel('5')

    // Employment
    ->setWorkerType(WorkerType::EMPLOYEE)
    ->setEmploymentType(EmploymentType::INDEFINITE)
    ->setEmploymentStatus(EmploymentStatus::FULL)
    ->setSpecialtyCode('345678')
    ->setHiringDate('01/06/2005')
    ->setDepartureDate('15/01/2025')  // Date of death
    ->setGrossSalary(2500.00)

    // Comments
    ->setComments('Λήξη σύμβασης λόγω θανάτου εργαζομένου')

    // Documentation
    ->setFormFile(base64_encode(file_get_contents('death_certificate.pdf')));

$response = (new TerminationByDeath())->handle($declaration);

Response Handling

$response = (new TerminationByDeath())->handle($declaration);

foreach ($response as $result) {
    echo $result->id;              // Unique submission ID
    echo $result->protocol;        // Protocol number (e.g., 'Ε5Δ123')
    echo $result->submissionDate->format('d/m/Y H:i:s');
}

Important Notes

1. Departure Date: Use the date of death as the departure date.

2. Documentation: Attach the death certificate or relevant documentation.

3. No Compensation Field: E5D does not include a severance field - any death benefits are handled separately through insurance and pension systems.

4. Final Payments: Calculate final wages, unused leave, and any other amounts owed for payment to the estate/heirs.

5. EFKA Notification: Additional notifications to EFKA (insurance) may be required separately.

See Also

• Termination Overview - Common fields and enums
• Voluntary Resignation (E5N) - Standard resignation